GCCHLA Board Meeting and Annual Picnic Minutes - June 19, 2010
June 19th, 2010
Overlooked Way Meadow
Attendees (Board Members/Alternates):
Gallaher, Judy & Dave
Taylor, Matt & Missy
Next Meeting: TBD
Previous Meeting Acceptance: Forgot to do -
will do at next meeting
meeting followed the annual neighborhood cleanup and picnic.
meeting was started by going around the people in attendance at the
picnic. In attendance for the meeting were: Jim Vogt, Bob
Doane, Otto VanGeet, Larry Kramer, Dave & Judy Gallaher, Sandra
Butler, Don Keim, Matt & Missy Taylor, Curtis DePoyster, John
Bottomley, Tim Wheeler, Phil & Karen Aragon, Amy & Sean
King (sp?), MariJo & Lance Crouse, Pat Lippincott, Sheryl
Holmberg, and Frank Bianco.
Report (Karen Aragon -
Aragon, recently taking over the Treasurer position from Curtis
DePoyster, gave the balances (see below). She also provided
additional income amounts taken in recently that are not yet provided
in the account balances below.
| Total Accounts:||$15,344.67|
Jim received only two letters in support of having the mailboxes moved
and one of those was from the current owner of the mailbox property
(not an HOA member). (I say this as, I myself, never sent a
letter and if/when this comes around again, we all need to try to do
better if we want them moved).
the mailboxes is currently on hold. Not dead, but on hold
until at least after Congress makes the decision as to whether or not
Saturday delivery will continue. That's the official reason
given by the local post office as to why the move can't currently
mentioned from time to time in prior meetings, the Fire department is
always looking for additional volunteers from our area.
are 50 hours training per year.
parties should contact Kelly
Babeon Fire Chief (firstname.lastname@example.org) or Mark
Abrahamson Deputy Fire Chief (email@example.com).
Or you ask Jim Vogt (firstname.lastname@example.org) for more info.
reiterated that, in our neighborhood, the likely decimation of trees
due to pine beetles will not cause so much and increased fire issue, at
it will cause increased problems when the dead trees fall across roads,
into structures, etc. This will require a new approach to
emergencies that will include chainsaws and winches as much as
of the Evergreen Lam Tree is expecting to be in our area in
early July to spray trees for anyone who has requested the service.
If you've had him do the work for you in the past, you should
have already been contacted to setup an appointment. If not,
you can email him at Ryan@lamtree.com
or call Lam Tree at 303-674-TREE.
were also flyers put on mailboxes for a local CSU Natural Resource
student willing to perform spraying services. Sean at
recommendations being made here - just passing on the two parties
mentioned at the meeting and adding contact info.
shared information from conversations he's had with some of the county
commissioners. Apparently, the Eclipse Snow Park development
is on hold as of the last rejected proposal.
River Community Wildfire
Protection Plan Update
Taylor indicated that the plan has been updated. Signatures
from HOAs will be requested such that grants to help implement the plan
may be applied for from the state.
Post meeting followup: The
latest plan has been posted on the website under News and Information.
Routes and Emergencies
topic of emergency egress routes out of the neighborhood was discussed.
Everyone should learn alternate routes from their homes in
case their primary routes become blocked. The old York Gulch
web site (archives) has possible routes and a map; until the new site
is updated, these can be found at: http://www.yorkgulch.com/Old/exits.html
recommended that everyone register their phone numbers with both the
Clear Creek and with the Gilpin County's CodeRED (Reverse 911) systems.
is studying the possibility of a "Zipper" lane (see http://en.wikipedia.org/wiki/Zipper_lane)
that would be 15 miles in length and would include the corridor through
feeling at the meeting was that this is not a good idea for our winding
mountaneous roads where vehicles (including the zipper machines) often
break downand can result in blocking the single lane of traffic in one
direction or another.
county currently grades York Gulch up to the Overlooked Way meadow.
county has road base to spread on up to a mile's worth of York Gulch.
the HOA graded roads, most require road base in order to be properly
maintained. At this point, grading does little to help the
roads and benefits are short lived.
year only one company out of multiple called was willing to grade our
roads without bringing in base.
possibility of raising the road donation amount or including it in the
dues in order to meet the additional costs of bringing in road base was
discussed. No specific actions are being taken at this point.
motion was made to form a Road Committee to study the needs of the
different York Gulch roads in order to determine the costs and incomes
for those areas/roads.
desire is for the committee to be made up of at least one
representative from each road area.
motion was passed by all board members in attendance.
you are interested in being on the committee, please email John at
II Land Aquisition Update
Way Landowner Request
indicated that any additional movement is not expected until 2011 or
of the landowners on lower Overloooked Way has requested that the
GCCHLA (York Gulch HOA) extend maintenance below the address of 399.
Jim reviewed the road conditions and determined that without
signifcant improvement of the road to bring it up to a gradable state
(width and grade), that the HOA could not take on the
additional responsibility and that portion of the road is
considered driveway for residences on lower Overlooked.