GCCHLA Board Meeting - June 21, 2011
MEETING June 21st, 2011
Location: DePoyster's Home
Attendees (Board Members/Alternates):
DePoyster, Curtis & Tina
Next Meeting: TBD
Previous Meeting Minutes Acceptance: Previous meeting minutes were
- It was observed that there
is a general lack of enthusiasm from both board members and HOA members.
There was no disagreement to this assessment.
- Current people on the board and
attending the meetings appear to be the same core group of people as for the
past few years with little change.
- Jim pointed out that the mandatory
dues somewhat recently discussed and written about are nothing new to the HOA
and in fact, the more recent approach has been far less stringent and
penalizing than what was originally approved back in 1978.
Road - General
- Most of the discussion centered on
road work, what has been done, what can be done, and what role both home owners
and the HOA can and/or should play in facilitating and funding.
- Observation: The HOA does not have a
method to fairly accomplish road work. (e.g., there is no exact
breakdown/mapping of what areas of the neighborhood are paying for road).
- There have been two recent projects
completed on upper York Gulch. These have been accomplished primarily
through the local landowners (folks from Alpine Way and Pisgah) and not
directly by the HOA. (John Bottomley,
the roadboss, facilitated and helped organize these projects)
- Recovery vs Purchase of Road Base
o The recent projects were largely recovery and redistibution
of road base to help improve the road
o Recovery road base is significantly less costly (probably by
about half) than having road base delivered.
o There is still available material that may be recovered from
both Joe Eaton's land and from Pisgah Lake.
o John indicated in the multiple conversations he's had with
landowners a fairly consistent theme has emerged. Most people feel that those who contribute (money,
equipment, or labor) should be the first to benefit with road improvements.
o This feedback is in line with the concept that people are
saying they're willing to pay for their own work. So maybe the HOA should move away from trying
to be all things to all people and improve all roads equally.
o What the HOA really needs regarding roads is a
- A suggestion was made that even if
the work being done is via local labor, maybe the HOA should treat this as
hired work (albeit at a discounted rate) such that the local providers may
recoup costs such as fuel, wear and tear, insurance, and even labor costs
(especially when working on areas not to their benefit).
- A few years ago, it was agreed that
the HOA would provide the Pisgah residents a annual $500 stipend with which to
perform their own road maintenance. Last
year's $500 was never provided so it was agreed that this should be done.
- Passed Motion: The
paying of the $500 Pisgah Stipend will be re-evaluated going forward. This was approved by all members in
Bringing Upper York Gulch Up to
- An item for consideration is the
possibility of bringing upper York Gulch (between Overlooked Way and the
octopus) up to county standards such that the county could possibly take over the
- If possible, this would eliminate a
large stretch of York Gulch currently only maintainable by either the HOA or
- There are no guarantees that this is
possible, but Matt Taylor has investigated the steps that would be required
with the county. These include:
o Completion of a County Road Maintenance Application
o A fee of $150 that would apply to the first 2/10 mile and
$25 for each additional 1/10 mile. This is estimated at 7/10 mile
between Overlooked and Bald Mtn Rd bringing the fee to about $275.
o An additional fee of $150 would be required if any
variances are requested. Example, if the grade is greater than 6% (and it
probably is) then a variance would be required.
o Once the application is completed, the county conducts an
alalysis of the road segment to indicate necessary improvements such as road
base, widening, culverts, drainage, etc.
o A hearing is then scheduled with the BOCC (Board of County
Commissioners) to review the analysis and the BOCC makes a decision to consider
maintaining the segment of road either with or without the improvements.
o If approved, there is a a 1 year time period between
decision to maintenance allowing the county to budget for the costs and/or
allowing the requisite road improvements be made.
o Once approved and county maintenance begun, there is an
additional 2 year probationary period. Once this expires, the county can
elect to continue or cease maintenance.
- Passed Motion: A
motion was made to extend the $3500 that was approved at the last meeting and
not yet depleted for road work through the end of this year. All board members in attendance approved.
- Unfortunately, although there was
momentum and general agreement from the Post Office originally on moving the
mailboxes to the Firehouse, the Post Office has since decided that they will
not be moved.
board meeting note: Jim sent an email awhile back requesting people
write in support of moving the mailboxes. He got almost no
response. From a more recent email he sent to the board (post meeting):
"I encourage any and everyone to contact Idaho Springs Postmaster Dena
Presley and voice your safety concerns and her unwillingness to even try to
work with our HOA to move and add mailboxes at our expense to email@example.com."
- One other possibly is moving the mailboxes to the other
side of Fall River. This would
possibly require excavation and consent of the landowner(s) involved. Jim will try to look into this option
Pine Beetle Spraying
- Passed Motion: To
spend up to $500 for the annual cleanup and a block party (no integrated meeting)
this year was approved by all board members in attendance - Date to be
- Passed Motion: To
allow email voting of the Board Members on issues that come up and require
decisions between meetings. This was
passed by all board members in attendance with the understanding that
alternates would not be included in email votes (since all board members should
be able to respond).
Report (Karen Aragon - firstname.lastname@example.org)
Emergency Fund Checking:
Emergency Fund Savings: