GCCHLA Meeting – Thursday, June 23, 2016 (Draft)

Location: The Crouse’s – 110 Mule Deer Trail

Time: 7:14 PM

Adjourned: 8:11 PM

Attendees: Dave & Judy Gallaher, John Bottomley, Lance & Mari Jo Crouse, Craig Wandrey, Sergio Panello, Curtis & Tina DePoyster, Krista Kirby

Next Meeting: Tentatively scheduled for Thursday, August 25, 2016 

Treasurer’s Report

Emergency Fund –
Savings: $9,083.70

Homeowner’s Fund –
Checking: $2682.53
Savings: $1,172.06

Combined Total for all Accounts - $12,938.29

• Motion made to approve meeting minutes from March 29, 2016 meeting. Motion passed and minutes will be posted to the website at http://www.yorkgulch.com
• Information related to the requirements and process for creating a special improvement district for GCCHLA has been postponed until a future meeting (date TBD) as Jim Vogt was unable to attend tonight.

New Business/Updates

• Update regarding GCCHLA insurance policy. Current policy transitioning to a new carrier. Additional information forthcoming at next meeting.
• The date for the GCCHLA Annual meeting & picnic has been confirmed and will be held on Saturday, September 10, 2016 at the York Gulch Firehouse.

12:00 – 1:00 PM: Potluck lunch. The HOA will provide burgers & hotdogs. Please bring an appetizer, side or dessert to share with your neighbors. B.Y.O.B.

1:00 – 2:30 PM: Annual Home and Land Owners Meeting

3:00 – 6:00 PM: Live music provided by High Index.

5:45 – 6:15 PM: Clean Up

• As of June 2016 the County Road Base Project for Clear Creek County does not have funding. Submission of the road base petition on behalf of the GCCHLA referenced in the March minutes has been postponed until additional funding is available for this project.
• Motion made & passed to budget up to $200 for paper, envelopes and postage for sending out the annual letter & dues invoices. (Actual cost should be around $100-$150 based on 2015 expense).
• Continuation of the discussion from the March meeting related to inquiries / requests made to the HOA for expanded services from the association related to road improvements & maintenance (grading, plowing, etc.). Motion made and passed to provide a survey to gage the interest level for services will be available at the annual meeting and in the mailer with the annual letter & dues invoice for those who would like to provide input on this topic.
• Finalized annual letter / invoice schedule for 2016 –

The secretary and the treasurer will validate the home & landowner list from the county and update GCCHLA mailing list by or before June 30, 2016. (A meeting is scheduled for 6/26/16 to finalize this list.)

The president will provide the annual letter to the secretary by June 30.

The project to stuff & address envelopes for the annual mailer will be held in July 2016, date TBD (volunteers are Heather Huntoon, Courtney Donovan, Judy Gallaher, Krista Kirby, Tina DePoyster & Mari Jo Crouse). Actual mailing will occur in early-mid August.

• Motion to adjourn made and passed.